Government Proposal Writing Services
Helping Small & Medium Size Companies Position Themselves with a Unique and Compelling Solution for Government RFP Proposals.
Custom Proposal Writing
What We Do to Help:We develop a clear, concise, and compelling proposal that helps you win a higher percentage of contracts when facing a competitive bid or wanting to dislodge an existing contractor. The RFP Firm has extensive expertise preparing and writing winning proposals. We make our process available to you through a comprehensive set of technical proposal writing and RFP services for government contracts that:
- Ensures your proposal meets all of the RFP requirements
- Delivers a response that avoids rejection for non-compliance
- Identifies your unique qualities to create a competitive advantage
- Presents a clear understanding of your processes and methodologies
- Manages the process of content creation to ensure deadlines are met
- Saves you money by avoiding time wasted with excessive reviews
Meeting the RFP RequirementsA Federal government request for proposal (RFP) can be extremely complicated. You will encounter inconsistent requirements, cut-and-paste portions that do not seem to fit, and long contractual obligation sections that seem to go on forever. With a deep understanding of these issues, we design your response specifically to meet the proposal writing format and detailed requirements within the RFP while taking into account the evaluation criteria. Of course, this process much more flexible when we implement a commercial proposal writing service.
Delivering a Compliant ResponseOften, seemingly minor requests can be used to disqualify your proposal if not responded to in an appropriate manner. It takes a combination of understanding the intent of the solicitation and the expectations of the evaluation committee when undertaking project proposal writing. Even with the best technical response and price, your proposal can be thrown out simply by making a mistake in one small section. City and county evaluators can be a bit more flexible, but at the federal level, and more often now at the state level, a government employee conducting a proposal evaluation could lose their job by not sticking with the rules. This makes it extremely important that you comply with every single detail no matter how superficial it may appear.
Competitive AdvantageExperienced contractors often have such a high level of expertise and their methods come so natural to them they have a difficult time explaining how they do what they do. This is very common. We help you to identify your unique processes and methodologies that can be leveraged to set your business apart from your competition, thereby giving you an advantage when using technical proposal writing to compete for lucrative government contracts.
Business Processes and MethodologiesAfter creating an initial outline for the proposal that incorporates the proposal writing format and every requirement to ensure compliance, detailed instructions will be generated for each section and subsection identifying the exact information needed to present your processes and methodologies. Once written, edited, and formatted, we will develop call-outs, and add images and charts to support and enhance salient points in the content to create a compelling message.
Content CreationWe will coordinate the process of content creation starting with a detailed outline of every content requirement. We work with your in-house subject matter experts to construct a compliant response, writing, editing, and proofing each section as we assemble the information. At every step, a new version is created to ensure an efficient process for incorporating new and edited content. When undertaking a government project, proposal writing is often conducted by those whose expertise is actually on the other side of the process, i.e., the execution of the contract. When working with a professional proposal writer, the proposal writing format will be familiar and better understood by the government evaluator. Regardless of whether the evaluator is just scanning the content, checking off to ensure all requirements are met, or reading the content in detail to assign points for the scoring process, a clear response that addresses the proposer's qualifications and methodologies will be provided.
Technical Proposal WriterThe process used by a technical proposal writer often includes the development of a detailed outline incorporating all components required for ensuring the response is one hundred percent compliant with the solicitation requirements. The proposal writing format will typically include a title page, table of contents, executive summary, technical approach that identifies the problem at hand and the proposed solution that addresses the scope of work, management and staffing plan, pricing or cost information, and any supporting exhibits, forms, and attachments.
During any project, proposal writing formats could require a technical proposal writer to identify potential adverse environmental impacts, such as hazardous chemicals that require disposal, or emissions of toxic substances that might result from the operation of certain processes, or a simple statement that there will be no adverse impacts. At the same time, during any proposal writing services, the proposal writer will need to clearly identify the anticipated benefits of undertaking the proposed work. These can include economic, environmental, social, or other benefits that are more specific to the agency itself to help justify the time and expense of fulfilling the project.