Custom Proposal Writing
What We Do to Help:
We develop a clear, concise, and compelling proposal that helps you win a higher percentage of contracts when facing a competitive bid or wanting to dislodge an existing contractor. The RFP Firm has extensive expertise preparing and writing winning proposals. We make our process available to you through a comprehensive set of technical proposal writing and RFP services for government contracts
- Ensures your proposal meets all of the RFP requirements
- Delivers a response that avoids rejection for non-compliance
- Identifies your unique qualities to create a competitive advantage
- Presents a clear understanding of your processes and methodologies
- Manages the process of content creation to ensure deadlines are met
- Saves you money by avoiding time wasted with excessive reviews
Meeting the RFP Requirements
A Federal government request for proposal (RFP) can be extremely complicated. You will encounter inconsistent requirements, cut-and-paste portions that do not seem to fit, and long contractual obligation sections that seem to go on forever. With a deep understanding of these issues, we design your response specifically to meet the proposal writing format and detailed requirements within the RFP while taking into account the evaluation criteria. Of course, this process much more flexible when we implement a commercial proposal writing service.
Delivering a Compliant Response
Often, seemingly minor requests can be used to disqualify your proposal if not responded to in an appropriate manner. It takes a combination of understanding the intent of the solicitation and the expectations of the evaluation committee when undertaking project proposal writing. Even with the best technical response and price, your proposal can be thrown out simply by making a mistake in one small section. City and county evaluators can be a bit more flexible, but at the federal level, and more often now at the state level, a government employee conducting a proposal evaluation could lose their job by not sticking with the rules. This makes it extremely important that you comply with every single detail no matter how superficial it may appear.
Experienced contractors often have such a high level of expertise and their methods come so natural to them they have a difficult time explaining how they do what they do. This is very common. We help you to identify your unique processes and methodologies that can be leveraged to set your business apart from your competition, thereby giving you an advantage when using technical proposal writing to compete for lucrative government contracts.
Business Processes and Methodologies
After creating an initial outline for the proposal that incorporates the proposal writing format and every requirement to ensure compliance, detailed instructions will be generated for each section and subsection identifying the exact information needed to present your processes and methodologies. Once written, edited, and formatted, we will develop call-outs, and add images and charts to support and enhance salient points in the content to create a compelling message.
We will coordinate the process of content creation starting with a detailed outline of every content requirement. We work with your in-house subject matter experts to construct a compliant response, writing, editing, and proofing each section as we assemble the information. At every step, a new version is created to ensure an efficient process for incorporating new and edited content. When undertaking a government project, proposal writing is often conducted by those whose expertise is actually on the other side of the process, i.e., the execution of the contract. When working with a professional proposal writer, the proposal writing format will be familiar and better understood by the government evaluator. Regardless of whether the evaluator is just scanning the content, checking off to ensure all requirements are met, or reading the content in detail to assign points for the scoring process, a clear response that addresses the proposer's qualifications and methodologies will be provided.
When responding to a competitive RFP, the proposal will generally consist of several volumes most often consisting of a technical, management, and price. Other key components may include a cover sheet, cover letter or letter of transmittal, executive summary, compliance matrix, quality assurance plan, etc. The transmittal letter should speak to your commitment to the success of the contract and be included with each volume submitted. You want to communicate your management's excitement and enthusiasm for the successful execution of the project. The technical volume is typically the most important component and weighted most heavily in the evaluation. In this section you want to communicate what your company is offering, how your products or services will benefit your client, how you will perform and execute the project, and why your services/products are better than your competition.
Cost Effective Proposal Process
Those of us that have provided proposal services to larger companies understand the inefficiencies that are introduced into the process because of preconceived ideas that multiple layers of reviews improve the proposal outcome. Most professionals in this field agree that this is a huge mistake, as what you have left is more of a dumbed down message rather than one that hits hard where it counts and delivers a proposal that focuses only on what is necessary to deliver a high quality response by the required deadline. The RFP Firm provides request for proposal writing services
focused on the outcome without unneeded complexity during the process. This is true when using either a government or commercial project proposal writing service.
NOTICE: If you're facing either a deadline, don't have the expertise, or simply need help to review your Request For Proposal (RFP), contact us for a free consultation.
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